Senior Project Manager - Medical Equipment

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under general direction of Medical Equipment Planning Program Manager to manage project development from beginning to end of project.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include\:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education

Bachelor's Degree
Extensive experience may be considered in lieu of degree

• Experience

5 years managing a medium to large scale medical equipment planning project or
9 years managing medium to large scale medical equipment planning related projects and experience in communicating with executives in lieu of bachelor's degree.

Preferred

• Education

Master's Degree

• Experience

Design and Construction experience with academic healthcare and/or research facilities and/or project management experience with a focus on medical equipment planning.

• Licenses and Certifications

(PMP) Project Management Prof Cert

JOB DUTIES

• Collaborate with senior management, clinical stakeholders, and cross-functional teams to define, plan, and execute complex medical equipment projects that support the mission and strategic objectives of the institution.
• Lead full project life cycle execution for capital equipment planning projects, including new construction, renovations, relocations, and specialty initiatives; manage scope, schedule, and resource coordination across stakeholders and trades.
• Develop project requirements, budgets, deliverables, and procurement strategies for major medical equipment acquisitions; coordinate with Supply Chain, Finance, and external vendors to ensure compliance with institutional and regulatory standards.
• Manage and track project milestones using appropriate tools and methodologies; prepare and deliver status reports, escalation summaries, and recommendations to leadership and project sponsors.
• Identify, mitigate, and escalate project risks including clinical dependencies, delivery timelines, installation requirements, and integration needs with other capital or infrastructure components.
• Assume project hand-offs from Health System Planning and related departments for approved and funded projects; ensure continuity of vision and intent throughout planning and execution.
• Supervise and/or mentor project management staff; provide structured leadership in project planning, client engagement, workflow documentation, and problem solving.
• Coordinate and lead user group meetings, design reviews, and readiness activities in collaboration with internal departments, consultants, and vendor partners.
• Support internal process improvements by developing and refining standards, templates, and checklists for equipment planning execution and handoff protocols.
• Ensure all project documentation is properly archived in institutional platforms such as Attainia and SharePoint; support data-driven reporting and performance review.
• Partner with other capital project teams to ensure alignment on construction coordination, equipment timing, and activation schedules.
• Participate in post-project reviews and lessons learned discussions to inform future project planning and department strategy.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Fully experienced with exceptional skill set or knowledge in healthcare related medical equipment.
• Works with minimal supervision.
• Capable of serving as trainer, mentor to junior and mid-level staff.
• Capable of performing in lead capacity.
• Adept at learning on job as well as teaching and mentoring others. Desirable to be considered technical expert and able to mentor other mentors.
• Has advanced understanding and skills related to general electromechanical systems and devices.
• Has advanced understanding of operations and environments supported such as hospital, clinic, etc.
• Has advanced experience in assigned clinical environment.
• Has basic understanding of common clinical terminology and that of life sciences such as anatomy and physiology.
• Is knowledgeable about both local and national public safety and regulatory issues.
• Can successfully support solutions of organization-level customer service issues and complaints, especially those that apply to area of specialty.
• Has mastery of general medical surgical equipment.
• Has working knowledge of clinical equipment such as radiological, laboratory, and networked medical systems.
• Has adept knowledge in medical equipment planning, procurement, and project scheduling.
• Prior experience with activating hospitals, clinics, or outpatient facilities required.
• Strong knowledge of state procurement processes and procedures preferred.
• Has mastery of project management terminology and methodology.
• Has strong understanding in construction related planning, this includes schematic design, design development, and construction documents.
• Must have the ability to read and interpret architectural drawings and technical site specific drawings.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Physical Requirements

• Bending/Leaning Over
• Standing
• Stooping
• Walking

Working Conditions

• Clinical Setting
• Hospital Setting

Salary Information
Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under general direction of Medical Equipment Planning Program Manager to manage project development from beginning to end of project.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include\:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education

Bachelor's Degree
Extensive experience may be considered in lieu of degree

• Experience

5 years managing a medium to large scale medical equipment planning project or
9 years managing medium to large scale medical equipment planning related projects and experience in communicating with executives in lieu of bachelor's degree.

Preferred

• Education

Master's Degree

• Experience

Design and Construction experience with academic healthcare and/or research facilities and/or project management experience with a focus on medical equipment planning.

• Licenses and Certifications

(PMP) Project Management Prof Cert

JOB DUTIES

• Collaborate with senior management, clinical stakeholders, and cross-functional teams to define, plan, and execute complex medical equipment projects that support the mission and strategic objectives of the institution.
• Lead full project life cycle execution for capital equipment planning projects, including new construction, renovations, relocations, and specialty initiatives; manage scope, schedule, and resource coordination across stakeholders and trades.
• Develop project requirements, budgets, deliverables, and procurement strategies for major medical equipment acquisitions; coordinate with Supply Chain, Finance, and external vendors to ensure compliance with institutional and regulatory standards.
• Manage and track project milestones using appropriate tools and methodologies; prepare and deliver status reports, escalation summaries, and recommendations to leadership and project sponsors.
• Identify, mitigate, and escalate project risks including clinical dependencies, delivery timelines, installation requirements, and integration needs with other capital or infrastructure components.
• Assume project hand-offs from Health System Planning and related departments for approved and funded projects; ensure continuity of vision and intent throughout planning and execution.
• Supervise and/or mentor project management staff; provide structured leadership in project planning, client engagement, workflow documentation, and problem solving.
• Coordinate and lead user group meetings, design reviews, and readiness activities in collaboration with internal departments, consultants, and vendor partners.
• Support internal process improvements by developing and refining standards, templates, and checklists for equipment planning execution and handoff protocols.
• Ensure all project documentation is properly archived in institutional platforms such as Attainia and SharePoint; support data-driven reporting and performance review.
• Partner with other capital project teams to ensure alignment on construction coordination, equipment timing, and activation schedules.
• Participate in post-project reviews and lessons learned discussions to inform future project planning and department strategy.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Fully experienced with exceptional skill set or knowledge in healthcare related medical equipment.
• Works with minimal supervision.
• Capable of serving as trainer, mentor to junior and mid-level staff.
• Capable of performing in lead capacity.
• Adept at learning on job as well as teaching and mentoring others. Desirable to be considered technical expert and able to mentor other mentors.
• Has advanced understanding and skills related to general electromechanical systems and devices.
• Has advanced understanding of operations and environments supported such as hospital, clinic, etc.
• Has advanced experience in assigned clinical environment.
• Has basic understanding of common clinical terminology and that of life sciences such as anatomy and physiology.
• Is knowledgeable about both local and national public safety and regulatory issues.
• Can successfully support solutions of organization-level customer service issues and complaints, especially those that apply to area of specialty.
• Has mastery of general medical surgical equipment.
• Has working knowledge of clinical equipment such as radiological, laboratory, and networked medical systems.
• Has adept knowledge in medical equipment planning, procurement, and project scheduling.
• Prior experience with activating hospitals, clinics, or outpatient facilities required.
• Strong knowledge of state procurement processes and procedures preferred.
• Has mastery of project management terminology and methodology.
• Has strong understanding in construction related planning, this includes schematic design, design development, and construction documents.
• Must have the ability to read and interpret architectural drawings and technical site specific drawings.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Physical Requirements

• Bending/Leaning Over
• Standing
• Stooping
• Walking

Working Conditions

• Clinical Setting
• Hospital Setting

Salary Information
Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.